Having a good relationship with your tenant is not only beneficial for the tenant but is also beneficial for the landlord. Knowing your tenant is a great way to ensure a successful tenancy. A landlord rental recommendation letter for a tenant is a great way to show your support for them should they choose to move on to a new rental property.
The recommendation letter serves as a document that serves to attest to the tenant’s good character and history of making successful payments. It can also be used to help the tenant qualify for future rental properties that might require such a document. Writing a recommendation letter for a tenant can feel daunting, but it can be an invaluable tool in helping your tenant to secure a new rental property. The Rentroom is the all-in-one software platform designed to reduce the administrative burden of property businesses.
State the purpose of the letter
The purpose of a landlord rental recommendation letter is to provide a reliable reference for a tenant who is looking to lease a new residence. The letter should reflect the positive qualities of the tenant, such as reliability and respectfulness, and should be written in a professional and detailed manner. The letter should provide a clear explanation of why the tenant is a suitable candidate for the property, and should include any relevant information that will further prove the tenant’s responsibility.
Explain the tenant’s rental history
When writing a recommendation letter for a tenant, it is essential to include a brief overview of their rental history. Be sure to include how long the tenant has been renting from you, the amount of rent paid, any late payments and any other pertinent information. If the tenant has always been prompt and reliable in paying rent, make sure to include that in the letter as well. Additionally, if there have been any issues, such as damage to the property, include this in the letter as well and explain how the tenant has addressed the issue. This will give the future landlord a good overall view of the tenant’s rental history.
Assess the tenant’s character
To ensure that your tenant will take good care of your property, you should assess the character of the tenant. Speak with the tenant and get to know them better. Make sure you ask about their work or school background, as well as their credit history. You should also speak with their references to gain insight into their character. If the tenant is willing, you can also ask to review their social media profile to get a better sense of who they are. Trusting your intuition is also important. If you have any doubts or suspicions, you may want to think twice before recommending the tenant.
Use supporting evidence to back up the statements
Supporting evidence is critical when writing a landlord rental recommendation letter for a tenant. This evidence should be used to back up any statements made about the tenant and the rental agreement. This evidence can include but is not limited to rental payment records, communication records, references, and other documents. It is important to provide this evidence in a clear and concise manner that is easily understood by the landlord. This can help to provide a more complete picture of the tenant and the rental agreement, leading to a more positive outcome for everyone involved.
End the letter with a strong closing statement
To conclude, I highly recommend [Tenant Name] for their application for rental of [Property Name]. I have known [Tenant Name] for several years and can attest to their trustworthiness and respect for the properties they have rented. I am confident that [Tenant Name] will make a great tenant for the [Property Name] and will treat it with respect. Please do not hesitate to contact me if there is any more information I can provide. Thank you for your time and consideration.
In conclusion, writing a rental recommendation letter for a tenant is an important task for a landlord. It should include the tenant’s rental history, the landlord’s experience with the tenant, and any other information that will demonstrate why the tenant should be approved. With the right information and an understanding of the purpose of the letter, writing a landlord rental recommendation letter for a tenant should be easy.